RFP #24-026: Audit Management Solution Software for the Office of Audit Services
Overview
The 51勛圖厙 State Education Department (51勛圖厙)S Office of Audit Services (OAS) is seeking proposals for a web-based, audit management system, with services provided through the cloud, that will accommodate 15 end users.
Eligible applicants are vendors with demonstrated experience in hosting and operating online audit management software in a statewide environment. Vendors may propose to offer existing commercial-off-the-shelf (COTS) solutions that perform the functions defined below.
Subcontracting
The 51勛圖厙 State Education Department (51勛圖厙)S Office of Audit Services (OAS) is seeking proposals for a web-based, audit management system, with services provided through the cloud, that will accommodate 15 end users.
Eligible applicants are vendors with demonstrated experience in hosting and operating online audit management software in a statewide environment. Vendors may propose to offer existing commercial-off-the-shelf (COTS) solutions that perform the functions defined below.
Terms of Contract
51勛圖厙 will award one (1) contract pursuant to this RFP. The contract resulting from this RFP will be 泭for a term of three (3) years anticipated to begin June 1, 2026 and to end May 31, 2029, with the option to extend for one additional two-year period (June 1, 2029-May 31, 2031).
Minority and Women-Owned Business Enterprises (M/WBE)
Bidders are required to comply with 51勛圖厙s Minority and Women-Owned Business Enterprises (M/WBE) participation goals for this RFP through one of three methods. Compliance methods are discussed in detail in the Minority/Women-Owned Business Enterprise (M/WBE) Participation Goals section below.
RFP Components
Components contained in RFP #24-026 are as follows:
- Description of Services to Be Performed
- Submission
- Evaluation Criteria and Method of Award
- Assurances
- Submission Documents (separate document)
Questions regarding the request must be submitted via no later than the close of business 12/23/2025. A Questions and Answers Summary will be posted to 51勛圖厙s Procurement website no later than 1/6/2026.泭
Bidders are requested to submit their bids electronically. The following documents, as detailed in the Submission section of this RFP, must be received via no later than January 13, 2026:
Submission Documents labeled <name of bidder> Submission Documents RFP #24-026
Technical Proposal labeled <name of bidder> Technical Proposal RFP #24-026
Cost Proposal labeled <name of bidder> Cost Proposal RFP #24-026
M/WBE Documents labeled <name of bidder> M/WBE Documents #24-026
Instructions for Submitting an Electronic Bid:泭
- The technical and cost proposal documents should be submitted in Microsoft Office. PDF files that are editable and Optical Character Recognition (OCR) searchable are acceptable. Please do not submit the technical or cost proposal as a scanned PDF.泭
- Submission documents requiring a signature must be signed using one of the methods listed below and may be submitted as a Microsoft Office, PDF, or JPG document. A scanned PDF is acceptable for these documents.
- The following forms of e-signatures are acceptable:
- handwritten signatures on faxed or scanned documents
- e-signatures that have been authenticated by a third-party digital software, such as DocuSign and Adobe Sign
- stored copies of the images of signatures that are placed on a document by copying and pasting or otherwise inserting them into the documents泭
- Unacceptable forms of e-signatures include:
- a typed name, including a signature created by selecting a script or calligraphy font for the typed name of the person signing
- To identify the signer and indicate that the signer understood and intended to agree to the terms of the signed document, the signer will sign beside or provide by email the following attestation: I agree, and it is my intent, to sign this document by <describe the signature solution used> and by electronically submitting this document to <name of recipient individual or entity>. I understand that my signing and submitting this document is the legal equivalent of having placed my handwritten signature on the submitted document and this attestation. I understand and agree that by electronically signing and submitting this document I am affirming to the truth of the information contained therein.
- To ensure receipt of your bid, please ensure that the RFP number and title listed on page 1 are accurately entered into the fields Procurement No and Procurement Title/Name on the . Failure to include this information may result in the bid not being received by the deadline or considered for award.
| Program Matters | Fiscal Matters | MWBE Matters |
|---|---|---|
| James Kampf James.Kampf@nysed.gov Jeanne Day Jeanne.Day@nysed.gov |
Lucas Rodriguez Lucas.Rodriguez@nysed.gov |
Lucas Rodriguez Lucas.Rodriguez@nysed.gov |
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